XHS Beginning of Year Information

PowerSchool registration opened in January this year. Registration must be completed by Tuesday, July 31st. Thank you to those who have completed the process early! If you have not already done so, please go to PowerSchool and use your parent login and password to register your student(s). Click HERE for directions on completing the process/checking to see if you have previously completed the process. This important registration process must be completed before students will receive a code for parking and before they will be permitted to pick-up their iPads for the fall semester.  Please contact meg.hansen@xaviersaints.org should questions arise.

Reserved Parking Spots for Students

We will once again be offering reserved parking spots. To obtain a permit you will need to:

• Look for an email (being sent in August to those who have completed PowerSchool Registration), select your parking spot via Hometown Ticketing & pay fee.
• Seniors will get first choice (email being sent 8/1), followed by juniors (8/2), sophomores (8/3), then freshmen (8/4). 
• A $40.00 parking fee is REQUIRED for students to park in the Xavier High School parking lot.
• Cars without a parking tag hung in the windshield will receive a fine and may be towed. 

Parking tags will then be available for students to pick up beginning at iPad Pick-Up Day on Thursday, August 10th only if parking spot has been purchased/reserved on Hometown Ticketing. More info will be sent in emails on August 1st. 

Student Schedules – Tuesday, August 1st

Schedules are not final until August 1st. Beginning at 9am on Tuesday, August 1st, students and parents may view student semester 1 schedules in PowerSchool. Students can make schedule changes during the following times:

Class Schedule Changes (Student Services Office):

• Tuesday, August 8  – 9:00am-2:00pm
• Wednesday, August 9 – 9:00am-2:00pm
• Thursday, August 10 – 9:00am-2:00pm

For the best chances of fulfilling a schedule change, it is recommended that students complete requests by August 10.  

*School counselors will try to accommodate requests.  Finalization of a course change request depends on class size and/or course. Please note that Semester 2 schedules will be complete in December.
Contact School Counselors: katie.hamilton@xaviersaints.org   adam.winterhof@xaviersaints.org

NEW: Schedule Change Deadline

• A course may be added or dropped within the first four school days of the semester. 
• A course level may be changed within the first four school days of the semester.  
• After four school days a course or level change must be initiated by the instructor with the consent of the parent/guardian.

Please understand that students will not be able to attend the first day of classes unless all tuition from last year is paid in full, a signed tuition contract has been returned for the 2023-2024 school year, and your student has paid all fines due from the 2022-2023 school year.  
 

10-12 Grade Returning Student iPad Pick-Up – Thursday, August 10th, 11am – 1pm

Returning students will pick up their iPad and Lunch/Student ID card if PowerSchool Registration is complete, their 2023-2024 Tuition Contract is signed and complete, all past tuition is paid in full, and they've paid any iPad repair/replacement fees from last year (if applicable). Lunch money is encouraged to be deposited in your student’s account simply by sending in an envelope on this day marked with your student’s name. Parking Permits that have been paid for online can be picked up on this day.

Saints Shop Back-to-School Xtravaganza Sale - August 9th and 10th

The Saints Shop will be open on Wednesday, August 9th from 4pm-7pm and Thursday, August 10 from 11am-1pm for its annual "Back-to-School Sale". Browse through a variety of gear to show your Xavier pride as we get closer to another school year. Also available will be $5 used dress code/uniform items. No early bird shopping.

Tuition and Fees

Parents can pay tuition and fees online by heading to www.XavierSaints.org/Parent (or finding it under the "Parents" section of XavierSaints.org). Xavier is using www.8to18.com to pay fees, My Backpack to pay tuition, and Hometown Ticketing to pay parking fees/reserve parking spots. Links to all these sites can be found at www.XavierSaints.org/Parent.

• Tuition – Xavier High School uses My Backpack for tuition contracts and payments. This link can be accessed on the Parent Portal section of the Xavier website at www.XavierSaints.org/Parent (this also is found under the "Parents" section of XavierSaints.org). Tuition amounts will be posted by July 21st on My Backpack for those who have completed the tuition contract process. The first tuition payment is due August 10. If the payment has not been paid as scheduled, it must be paid before the first day of school. Please understand that students will not be able to attend the first day of classes unless all tuition from last year is paid in full, a signed tuition contract has been returned for the 2023-2024 school year and your student has paid all fines due from 2022-2023 school year.
• 8to18 Online Payment System - Xavier has selected to use 8to18 as its vendor to process fees online. This link can be accessed on the Parent Portal section of the Xavier website at www.XavierSaints.org/Parent (this also is found under the "Parents" section of XavierSaints.org). ACADEMIC FEES: Please note that fees associated with academics (science goggles, art supplies, etc.) are NOT online at this time.

Freshman Orientation – Monday, August 21 – 9:30am-2:30pm 

Freshmen Orientation is required for all incoming freshmen. This day is a comprehensive introduction to Xavier. The experience includes a welcome from faculty and staff, time with community and house leaders, meeting teachers and attending classes, and setting up technology. Dress code is not enforced on orientation day. Registration begins at 9:00am with the orientation beginning at 9:30am.

Transfer Student Orientation – Tuesday,  August 22 – 8am-10am

Transfer Orientation is required for all new students in grades 10-12th. The morning experience includes an introduction to Xavier. Students will learn about the policies and procedures of Xavier and tour the building and their classes.

504 Student Visits – Tuesday,  August 22 – 7:30am-9:30am

New and returning students with a 504 accommodation plan are invited to visit their teachers and classrooms for the upcoming semester. Parents are welcome to attend. Questions can be directed to mrs.callanan@xaviersaints.org

First Day of Classes (Regular Dress Day) – Wednesday, August 23 

Regular Start Time: 7:50 am
Regular Wednesday Dismissal Time: 1:45 pm

Daily and modified bell schedules can be found www.XavierSaints.org/Parent 

Xavier Health Clinic

• Dental Screening Form – All incoming freshmen and out of state transfer students must have the dental screening form completed by their dentist and returned to the Health Clinic. The form can be found:    www.XavierSaints.org/Parent
• Student Health Registration – You will complete your student’s health information, concerns, medications, and insurance during PowerSchool Registration in PowerSchool. Additional forms that may be needed for the health clinic can be found at:  www.XavierSaints.org/Parent
• Meningococcal Vaccination requirement - All students entering 12th grade must have proof of having the required doses of Meningococcal vaccine before school starts in August, unless the student has a Certificate of Immunization Exemption. Those students needing meningococcal vaccine (initial or booster) have been sent a letter at the beginning of June indicating they have not met this requirement.  The expectation is to have this completed by the start of the school year in accordance with Iowa law.  Please contact your family physician to make sure your child is up to date and for a copy of the most recent record of immunizations.

Information that Pertains to All Families

• Student/Parent Handbook - The 2023/2024 student/parent handbook is being revised and will be available in late August upon final school board approval. At that time the handbook can be found at:  www.XavierSaints.org/Parent
• Xavier Dress Code for 2023-2024 – Please review the dress code carefully. For Fitness Classes:  Clothing should not be purchased until after students have met with the Fitness teachers during the first week of school. The dress code can be found at: www.XavierSaints.org/dress-code
• 2023-2024 Event Calendar - The Xavier Calendar is now located on Bound which will provide you with a calendar that is up to date each day. Direct link to Xavier’s event calendar is https://www.gobound.com/ia/schools/xavier/calendar?v=month&date (Links to the calendar are also found on XavierSaints.org).
• 2023-2024 School Year Calendar - To view Xavier’s board-approved school year calendar, go to https://xaviersaints.org/xhscalendar 
• School Supply List - Xavier High School students primarily use their iPads; therefore, we have no official school supply list. Minimal basic items your student may want:  loose leaf paper, spiral notebooks, folders, #2 pencils, pens, highlighters, note cards, scientific calculator (not graphing) for Math classes.
• Annual Sports Participation Fee/Physical/Concussion Form – Students who participate in athletics or cheer at Xavier must submit an annual $150 Athletic Participation Fee (go to xavierhs.8to18.com to make this payment), current Physical, Concussion Form and Permission/Release Form via Bound (go to www.gobound.com/ia/schools/xavier & click on Registration) prior to participation in any sport. All students interested in participating in any activity (athletics, fine arts, or clubs) must also be registered on Bound. 

Xavier Lunch Program Information

• Breakfast will be $2.05 and Lunch will be $2.95
• Adult Prices/Student 2nd Meal Prices            
  • ADULT Meals Price - $4.85
  • STUDENT 2nd Breakfast Price - $ 2.50
  • STUDENT 2nd Lunch Price - $ 3.50
• Free and Reduced Forms can be found online at:  www.XavierSaints.org/Parent  
• Diet Modification Q & A and Request form can be found online at:  www.XavierSaints.org/Parent
• Lunch Cards/School ID’s will be given at the returning student iPad Pick Up, Freshmen Orientation or Transfer Student Orientation. 
• Lunch Payments (For 2nd meals and alacarte)- Please bring lunch money in an envelope marked with your students’ name at the iPad Pick Up day for returning students or Freshmen Orientation/Transfer Student Orientation. Payments made to the Xavier Food Service Program MUST be on a separate check.
• Online Lunch Payments – Go to the Parent Portal and click on EZSchoolPay at: www.XavierSaints.org/Parent to sign on or register as a new user and follow the instructions.
• Xavier High School Lunch Account Policy - The policy of Xavier High School is to offer breakfasts and lunches to all students within the district. As a student’s account balance approaches a zero balance or becomes negative, the following procedures will apply:

• No snack or ala carte items may be charged.  
• If a student with a negative balance attempts to purchase ala carte items with cash, the money must first be applied to the negative balance.  
• Parents are notified of low balances via email starting at $10 and negative balance emails are sent via email once balance is $0 or below.

Booster Club 

The Xavier Booster Club is a sponsorship and volunteer driven organization dedicated to supporting Xavier academics, athletics, and fine arts programs. We help facilitate, promote, and provide funding for all student activities.  The Xavier Booster Club has committed to funding $110,000 in director and coach requests for the 2023-24 school year.  Learn more about becoming a sponsor and purchase a sponsorship at www.xaviersaints.org/xbc.  Sponsorships may also be purchased online through the parent portal www.XavierSaints.org/Parent, through 8to18 xavierhs.8to18.com or mailed directly to Xavier High School.

Parent Email Notifications - Xavier Update

We have recently created a new email list that we will be using to send our Xavier Update. If you did not receive the Xavier Update email on Thursday, July 13th, please email meg.hansen@xaviersaints.org to get your email added. Email addresses used for the Xavier Update are exported from PowerSchool. It is important that only your primary email is entered in your parent information during PowerSchool Registration as this is the email that we will use for this communication. Please email meg.hansen@xaviersaints.org if another family member (in addition to father and mother) would like to receive this communication. E-mail updates will include general calendar/high school news and activity related updates including but not limited to, Academics, Campus Ministry, Athletics, Activities, Archdiocese updates and Legislative Alerts. An opt-out link is included at the bottom of every email, and you are welcome to opt-out from emails at any time. Please note, if you remove yourself from the list, you will no longer receive ANY updates from Xavier High School. We are continually working to streamline our communications to make them as applicable to the general Xavier High School audience as possible, but appreciate your understanding in knowing that not every email may apply directly to you.

SwiftK-12 – Instant Parent Contact

Xavier High School uses a telephone broadcast system synced with PowerSchool that enables school personnel to notify all households and parents by text within minutes of an emergency or unplanned event which warrants parent notification. This system will NOT be used for general announcements/reminders. This service is provided by Alert Solutions, a company specializing in school-to-parent communications. Xavier High School will continue to report school closings due to snow or weather on the local radio and TV stations and will use this system as an overlay to the public announcements.  Parents will have the ability to choose messaging preferences during PowerSchool Registration in the Contacts section. To receive texts, make sure the SMS box is checked next to your mobile phone number by completing the following steps:

• Click the edit pencil within the contact card 
• Click the edit pencil next to the mobile number
• Check “Allow SMS”